Efficient, software-supported audit management
Efficient audit management is a cornerstone of professional quality management today. Particularly in the technically demanding automotive industry and in critical sectors such as data protection, healthcare and nursing care, software-supported audit management is now almost indispensable. Suitable audit management software has to do more than support the planning and conduct of audits. Above all, it simplifies the downstream review, evaluation and documentation. As many know from their own quality management practice, these are especially time-consuming and costly areas. This is also why ISO 19011 focuses on risk-based auditing.
Audit management saves costs
Consistent auditing ensures efficient and effective processes in your company over the long term. The same applies to the audit management software you use. It ensures that quality management is consistently applied to the audit process itself and is subject to continual improvement. The software shows its real strengths with regular audits and recertifications.
Alongside audit planning and execution that are optimized for cost and quality, the integrated documentation functions are the real cost savers. Depending on the degree of automation, they considerably reduce the follow-up effort after audits and certifications. The time saved can flow directly into further improving your own processes. One key aspect is the involvement of specialists who may be needed only for specific parts of the audit. In a classic audit, these people may have to travel separately and are tied to a time and place. With a supporting software solution, these experts join only for the part of the audit where they are needed. Otherwise they are free in terms of time and location.
For management, audit management software provides a valuable base of data and information for internal and external decisions. With suitable audit management, both the elimination and the emergence of weaknesses and risks in your own processes can be traced without gaps. It becomes easier to identify and correct risks and sources of error.
Benefits of audit management software
Suitable software solutions for audit management allow audit areas and units to be defined flexibly and help define the associated workflows in the audit process. Administration, communication and reporting that are tailored to target groups and handled directly from the software make it possible to involve everyone efficiently in the audits and downstream processes. This shows in the return on investment: the company and the auditor gain time, travel time and costs fall considerably, and where risks arise, audits can take place faster, anywhere in the world.
Individually created and easily extendable question catalogs for important standards can significantly reduce planning effort, but they must be flexible enough to meet individual requirements. In general, a modular design and extensibility are a must for audit management software today, and fortunately almost all providers follow this approach.
The real strength of audit management solutions lies in reporting and documentation. The better the software automates these points, the more efficiently audits can be conducted and followed up. The savings in time and cost become particularly noticeable in follow-up audits and in preparation for recertification.
iVision® audit management
iVision® Audit is an audit and audit management solution that puts the planning, conduct and follow-up of audits on a new footing. It allows internal and external audits to be organized and documented effectively and, with origins dating back to 2011, was designed from the start for the increasingly important field of remote audits. The pressure for further cost savings in industries that are already thoroughly optimized, such as automotive and mechanical engineering, and the call for greater environmental responsibility can already be met very well today with the help of smart glasses.
iVision® Remote Audit also supports all current common technologies such as handhelds, tablets and smartphones, regardless of the operating system.
In the long term, remote audits help to significantly reduce costs, above all travel expenses and external consulting costs, as well as the associated emissions, while quality remains the same or even improves. Remote audits are sustainability put into practice in quality management.
iVision® Audit is a modular software platform that takes this technological leap into account and optimally supports audits with participants in different locations. The software is flexible enough to be applied to all current standards while also meeting individual requirements and connecting to existing software and hardware landscapes. iVision® is developed and operated in Germany and is designed in line with the requirements of the GDPR.
iVision® is a trademark of PeRoBa® Unternehmensberatung GmbH. We will be happy to show you in person how iVision® simplifies your audit management and puts your quality management on a future-oriented footing. Give us a call.
Frequently asked questions about audit management software
What are the benefits of audit management software?
Suitable audit management software not only optimizes the planning and conduct of audits, it also helps reduce costs in a targeted way. Automated reporting functions in particular cut follow-up effort considerably.
Which features should audit management software offer?
Good audit management software should adapt to conditions on site where necessary. Open interfaces and a modular design must allow integration into existing system landscapes and offer room for customization. Forward-looking solutions such as remote audits are ideally already part of such software systems.
What is a remote audit?
In a remote audit, technical aids replace the physical presence of the auditor at the audit location. The auditor and the organizational unit being audited are usually connected via audio and video applications, which are used to manage and document the audit.
Can remote audits reduce costs?
Remote audits actively help save costs by reducing travel expenses and external consulting costs. Less travel also means a smaller environmental footprint. iVision® Remote Audit is a forward-looking audit and audit management solution.
By loading this video you agree to the privacy policy of YouTube.
Read more
Audit management and remote audits in one software: the future of auditing with iVision®
About PeRoBa®:
PeRoBa® Unternehmensberatung GmbH has specialized in management systems since 1991. The company has been headquartered in Baldham since 2011 and also maintains an office on Prinzregentenstraße in Munich. PeRoBa® advises, audits and assesses to support clients in introducing and implementing their management systems, and also offers audits, QM training, seminars and workshops. Since January 2016, the in-house software iVision® Smart Remote Audit Solution has been on the market; it is based on our patented method for visual order-picking support (DE 10 2015 117 554 B4).
Dr. Roland Scherb is the founder and Managing Director of PeRoBa® Unternehmensberatung GmbH, certified to DIN EN ISO 9001, ISO 14001 and ISO 27001 and based in Baldham. He is President of the Bundesverband der Auditoren e. V. (German Federal Association of Auditors), head of the ISO Certification Competence Forum at BVMW e. V. (German Association for Small and Medium-sized Businesses) and a member of the DIN working committee NQSZ NA 147-00-07 GA on the revision of DIN EN ISO 19011. He is also a book author as well as a trainer and lecturer at renowned educational institutions on management systems and the associated core methods.
How may we help you?
Arrange a free, no-obligation initial consultation via online appointment, or send us a message using our contact form. You are also welcome to call us.
In the free initial consultation, we first clarify your needs.